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Non-Governmental Organization (NGO) Applicant Requirements

NGO Applicant Requirements

Registered Non-Governmental Organizations (NGOs), charitable organizations, humanitarian agencies, faith-based organizations, and other non-profit entities seeking to import Scheduled Agricultural Products (SAP) for donation, relief, humanitarian assistance, or community support purposes may apply for permits subject to the following requirements.

Required Documents

1. Individuals

2. Registered Companies

Required Documents

Foreign individuals applying for permits must submit the following:

  • Certificate of Incorporation, Registration Certificate, or equivalent legal registration document.
  • Tax Identification Number (TIN), where applicable.
  • Copies of Directors', Trustees', or Authorized Representatives' Identification Documents.
  • Constitution, Memorandum of Association, Trust Deed, or equivalent governing document.
  • Form J (where applicable).
  • Official letter from the donor confirming:
  • The donation of the products;
  • The type and quantity of products being donated;
  • The intended beneficiary organization;
  • The purpose of the donation.
  • Supporting commercial documents, including:
  • Proforma Invoice; or
  • Commercial Invoice; or
  • Donation Packing List,
  • indicating the products to be donated.
  • Endorsement letter from the Deputy Prime Minister's Office confirming support for or recognition of the donation programme.
  • Application Letter addressed to the NAMBoard Permits Office.

Application Letter Requirements

The application letter must:

Specify the type of permit being requested.

Identify the intended beneficiaries.

State the purpose of the donation or humanitarian assistance.

Provide details of the Scheduled Agricultural Products to be imported, exported, or transited.

Identify the donor organization.

Include the country of origin and intended destination of the products, where applicable.

Important Requirement

NGOs and humanitarian organizations importing Scheduled Agricultural Products for donation purposes may be exempted from the requirement to provide a Trading Licence, provided they submit proof of legal registration and all supporting donation documentation listed above.

NAMBoard reserves the right to request additional information or supporting documents to verify the legitimacy of the donation and ensure compliance with applicable laws and regulations.